Club Rules

1. Name The name of the club is the

Let Em Roll  Social Riders Club

2.Mission Statement / Kaupapa

To form a social riders  club in the far North and establish a link to Whanau ( extended family) who share a love of two wheels and family values which are also linked to the Whanau principles

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W..Whanau first and foremost. We are whanau orientated and family comes first.

H.. Hospitality ..Looking after our whanau and friends. Being sociable and  helping when we can and welcoming of  everyone.

A.. Acceptance , of everyone no matter what age race or religion or bike they ride .

N.. Noble Having or showing qualities of high moral character, such as courage, generosity and kindness .

A.. Appreciate life and all that it offers and the appreciation of other members and  extended whanau

U.. United .Meet as strangers ..united by the love of motorcycles to  form our new  WHANAU

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3. Membership​​

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                           There are 2 types of membership:

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Full Financial Members

These members shall be those persons participating in active riding

provided by the Club, attend meetings and events . Full members have the right to be voted on to the club committee or be voted on as chairperson(provided they meet the criteria as laid out in the "duties of club officers") And they have full voting rights. And full access to our web page.

• All FULL financial members can be either riders or pillion passengers.

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Social Member

Shall be those persons who wish to be members of the club but are waiting for approval to be full financial members; or people who just want to follow on the clubs Facebook page.

Social members have NO voting rights.

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New Membership 

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• New members must agree to the following before they are  approved  

• All new members must of ridden for 3 or more club rides  or attended 3 or more club events as planned via the clubs Facebook page and /or club chat chat. NO exceptions 

• All new member's  must agree to ride to the conditions of the appropriate license they hold, and CC rating required by law. If on learners a L plate MUST be displayed.

• They must agree to the clubs values and rules, respect our mission statement. By accepting the club badge means you agree with and will abide by our rules.

Rules of the Club are posted on the clubs  WEB  page. Where an

applicant does not have access to the internet it is the applicants

responsibility to pick up a paper copy from the club rooms in Kaeo.

• Membership fees should be paid with in 4 weeks then the badge will be given.

• If a past member wishes' to rejoin the club after 12 months, they MUST start back with the 3 rides/events and be voted  back into the club

• New members can be voted on at any club ride/event as long as there is at least 6 people present and/or  3 committee members  present and majority of the votes to approve a new member .

4  Subscriptions

 The annual subscription for members is $60:00

 Subscriptions for renewal of membership shall be due on the first day of 

August  each year.

The Committee may, at their entire discretion, remove from the

Register of members, any member whose subscription is three

months  overdue, but may reinstate such member on

payment of all arrears of subscription.

First year subs cover the costs of the club badge.

Each consecutive year after the sub's have been renewed the member will be given a new year badge.

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5 Cessation of Membership

Club badges are to be handed back with in 14 days  for the exchange of $16

( the cost of the badge) 

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6. Officers and Committee

The Club shall be managed by a committee of up to seven members

including the Chairperson, Vice Chair, Minutes recorder , Treasurer & Social/Events  Coordinator and 2 other.

Committee members must be full financial members with 2 consecutive years membership.

The Chairperson will convene and chair all meetings and ensure that the rules

of the club are followed.

The Vice Chair will carry out the duties of the Chairperson when required.

Minutes Recorder is to keep a minutes of all meetings,

The Treasurer is to keep proper financial records, to bank all money received

by the club, to pay all accounts as approved by the committee, to prepare

annual accounts.

The  Social/Events Coordinator is to plan and organize all big rides and keep social media  updated.

 All officer bearers shall be elected by ballot at each annual general meeting.

If insufficient nominations are received, or if an office bearer or member of

the Committee resigns their office during the year, the Committee may co-opt

a member or members to fill the vacancy until the next general meeting

where the position may be confirmed.

Events Coordinator, Minutes  Recorder  shall retire at the end of each year, and those eligible may

present themselves for re-election.

Chairperson and Vice Chair and Treasure  shall be in

held for 2 years , then can

retire at the end of each year, and those eligible may

present themselves for re-election.

Nominations for other office holders and Committee members shall be

 nominated and seconded at the AGM.

 All nominations, nominators and seconders must be full financial  club members.

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During the term of appointment the office bearing member will obtain, or have

access to confidential information concerning the club.

The member must not:

 Use the information except as authorized in the course of the

members duties.

 Use the information for the members own benefit or personal gain.

 Use the information for the benefit of any company or other

organization in which the member is a director, shareholder or

stakeholder without the express approval of the committee.

 In the event of a breach of confidentiality under this clause, the committee

reserves the right to suspend and/or terminate the members appointment

any other social motorcycle cub or vice versa.

 

Meetings, Voting and Resolutions.

 All meetings shall be chaired by the Chairperson, or if absent, the Vice

Chair. Should neither be available, it shall be the first duty of the meeting

to elect a chair.

Voting at all meetings shall be

taken by a show of hands.

Motions carried by ordinary resolution must receive a simple majority of those voting.

Voters must be a current member of the Club of a class with voting rights.

 Members are entitled to vote  by proxy  ( with the exception of new member votes) .

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 Committee Meetings 

Meetings of the Committee shall be held at least once every 3  month's in such a

manner as the Committee shall determine. Seven shall form a quorum.

 

 Annual General Meeting

The Annual General Meeting, notice shall be

given on The Clubs WEB and Facebook page, or club chat.  For the purpose of receiving from each of the Chairperson and Secretary a written report on the years activities, and from the Treasurer a Statement of Financial Performance and Position. ​

 

 

 Bank Account / Club Funds

 An account shall be operated in the name of the Club in such Bank as the

Committee shall determine, and all monies received shall be paid into such

account.

Any three people  Chairperson, Vice Chair, Secretary or Treasurer may sign

withdrawals on such account and any person may endorse deposits into such

account.

All withdrawals must be authorized by  the Chairperson & Treasurer 

 No purchases for any item, in excess of $100.00 can be made by any member of the club without

first being authorized by the Chairperson, unless its its for renewal of the clubs web page and domain name.

 Any person breaking Rule  4 may be suspended

Person's with authorization for bank account must NOT be related .  

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 Alteration of Rules

 Any alteration, revision, deletion, or addition of these Rules must be made by

special resolution carried at an Annual General Meeting .

Motions must be carried by 

Majority of members present at the meeting.

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