Minutes from meetings 

Here you will find a copy of minutes from all club meetings and committee meetings newest minutes will be posted towards to top always 

19-02-2022

Minutes of meeting held 19-02-2022   held at Tubby & Moni’s house

Meeting opened at 11.45am

PRESENT -  Possum, Irlene, Caretaker, Skannz, Brent, Jax,  Bongo, Dave, Gordon, Teeps, Tubby, Wizard, Shawn, Toni, Leeann, Chrissie

APOLOGIES- Slippers, Shane, Becks, Richie

Moved Teeps Seconded Possum                                                                               PASSED

OPENING KARAKIA – BONGO

PREVIOUS MINUTES

Moved  Teeps  as true and correct. Seconded Irlene                         PASSED

MATTERS ARISING-  NIL

Moved  Teeps  Seconded Gordon                                                             PASSED

PRESIDENTS REPORT- BONGO

We’ve had a few rides since we last met. Acknowledged the logistical difficulties many members have in attending various club activities. A reminder that we are whanau and some members maybe experiencing life challenges during these uncertain times. A reminder to check in on each other, supporting and showing aroha to all.  I’m considering stepping down at some stage, I have other parts of my life that I would like to give more attention to. But hopefully as the club grows, someone   will step up and take on the role of president. I’m happy to stay on for the time being but would like to see more younger members join and step up.  Confirmation of the trademark registration has been received by email.  There has been informal discussion with other clubs about creating a multi club event modelled on The Bert Monroe. 

Bongo moved his presidents report be accepted Seconded Gordon                           PASSED

VICE PRESIDENT’S  REPORT- DAVE

Dave has offered to design and make a headstone for Benson. He will bring draft design and costings to the next meeting.  Contact will be made to Benson’s partner to discuss.

Dave moved his report be accepted   Seconded Irlene.                                    PASSED

CORRESPONDENCE –  CHRISSIE

Confirmation of Trademark. – Bongo to send to Irlene to add to club records

TREASURERS REPORT- WIZARD

Previous balance $1598.57   Current balance $1743.44

Wizard moved the final report be accepted. Seconded Gordon                    PASSED

PINK RIBBON RIDE REPORT- IRLENE

Date has been set.  The hall has been booked. Full day Saturday and possibly Friday afternoon to allow for set up.  Teeps has agreed to take on the role of media liaison.  There is a shortfall this year  in funding for the raffle. Irlene has suggested the funds created from the sale of the donated Triboard $1800 be used to cover the shortfall. Teeps has also agreed to interview Shawn and Gordon about the trip they have just returned from as winners of last years raffle.

EVENTS REPORT – IRLENE

Hump day rides. Great to see club representation at other club hump day rides. There is the opportunity to purchase raffle tickets if you’re unable to attend. 

Next event is Whanau Day. Saturday February 26th at Te Ngaere Bay. Starting 11am. Irlene requested that the club cover the cost of the meat . All agreed. A list of other kai items will be circulated on club chat. Just let her know what you’re bringing.  Chrissie will pick up the bbq from Dave’s so he can ride .

Irlene  moved the PRR & Events reports be accepted.  Seconded Possum                PASSED

GENERAL BUSINESS

DAVE – suggested we look at the possibility of a 3 day ride around Coromandel. Possibly in April. Would need to be during the first two weeks to avoid conflict of school holidays and Easter.

JAX-  we need to consider succession planning. As the club grows we need to plan more around the future of the club.  For discussion at the next meeting and the AGM.

New Members. what has happened to the procedures for voting in new members. This appears to have been circumvented recently. There are new member who have been accepted that Jax has never seen. Happy for new member to join the club but if we have rules we need to stick to them. To allow for clarity and transparency. Jax is also concerned that decisions are made that are not put to the general club. That any decisions should be presented to the club at the quarterly meetings.  Failure to open communication can lead to fractions being created within the club which is not what anyone wants.  If rules are not working the club can revisit and adjust if required.

BRENT-  Suggested a two step new membership structure.

1/  A 3 month probationary/pending stage. Where the new member attends ?? functions.

2/ a vote at the next quarterly meeting by all financial members be held to decide if the applicant should be accepted.  

General discussion resulted in Teeps and Chrissie being asked to look at the new membership rules and to review and present to the club at the next meeting.

Therefore

NEW MEMBER APPLICATION FOR VOTING

Brent – nominated Dave seconded Anna               PASSED

Becks – nominated Irlene seconded Anna             PASSED

Shane- nominated Dave seconded Irlene            PASSED

Welcome to the club.

LEEANN -  Enchanter Charters will donate one seat on a 5 day Three Kings charter again this year for the PRR.

CHRISSIE- As the club profile increases we need to operate within any legal requirements. Therefore a license from DIA will need to be applied for the raffle. 

BONGO – His cousin has taken over the role of CEO of REAP. a NGO that provides support to the community through various local organisations. He is interested in the possibility of creating a relationship with our club.

GORDON-  Always promoting our club to customers at work. A common comment from non club affiliated riders is the speed of club riders including our own club.  General conversation about perception and generalisation.

IRLENE – Handed out some 2021 badges. And a reminder that haka practice should be reintroduced to club meetings.

CLOSING KARAKIA – BONGO

Meeting closed at 1.30pm

Next meeting and venue to be advised.

Haka practice then followed the meeting.

 

ACTION LIST

Review new member process.                                                                   Tipene & Chrissie

Email confirmation of Trademark to be sent to Irlene                       Bongo

Interview Shawn & Gordon about their fishing charter trip             Tipene